North American Neuromodulation Society
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2020 NANS Annual Meeting, Abstract Submission Guidelines

Submission Period: March 22, 2019 - July 31, 2019. The submission portal closes at 1:00 pm (CDT) on Wednesday, July 31, 2019.

How Do I Submit an Abstract?

Click here to log in and submit an abstract.

NANS Members:
You can log in to the abstract submission site using your NANS username and password.

Non-Members: If you have previously submitted an abstract, you may already have a username and password. If you cannot remember your username and password, please contact Member Services at 847.375.4714 or info@neuromodulation.org for assistance in obtaining your credentials. For registration purposes, it is critical that you do not create a duplicate membership record.

If you are not a member and or have not used the abstract submission site before, you can register to create an account here.

When Is the Submission Deadline?

Wednesday, July 31, 2019, at 1:00 pm (CDT).

What Are the Presentation Formats?

Oral Presentation: The highest-ranked abstracts are selected for an Oral Presentation in one of the Thematic Oral Abstract Sessions or Concurrent Sessions. These sessions take place during the meeting on Friday and Saturday.

Paper Poster: Highly ranked abstracts accepted for a paper poster presentation will present their work on individually assigned poster boards during the interactive poster session. The presenting authors of abstracts accepted for a paper poster are responsible for printing the poster and bringing it with them to the meeting.

E-Poster: Some abstracts will only receive an acceptance for an electronic poster (e-poster). However, all accepted abstracts are required to submit an e-poster of their abstract to be included in our meeting publications. There are no physical e-poster presentation times or locations scheduled during the meeting. E-posters are available during the entirety of the NANS Annual Meeting. They will be available to view on monitors at the meeting, in the NANS Annual Meeting App, and on the meeting web page. All accepted abstracts will be published electronically in the society’s journal, Neuromodulation: Technology at the Neural Interface, following the meeting.

Duplicate Abstracts

If the same abstract is submitted more than once for the 2020 Annual Meeting, then all versions of the abstracts will be subject for automatic rejection. In order to avoid more than one submission of the same abstract, please make sure all authors agree on only one abstract submitter.

What are the Abstract Topics?

Scientific Abstracts:

  • Basic Science
  • Brain (Movement Disorders, Psychiatric Disorders and Cognitive Disorders)
  • Cancer Pain
  • Complications
  • Dorsal Root Ganglion Stimulation
  • Engineering
  • Intrathecal Therapy
  • Mechanism of Action
  • Neuromodulation for Headaches
  • Neuromodulation (IDDS/SCS) and Reduction in Opioid Consumption
  • Non-invasive Neuromodulation
  • Novel Applications
  • Peripheral Nerve Stimulation
  • Socioeconomics/Cost Effectiveness
  • Spinal Cord Stimulation
  • Visceral Neuromodulation (Genitourinary Disorders and Gastrointestinal Colorectal Disorders)
  • Waveforms and Energy Delivery

​Medically Challenging Cases:

  • Case reports consisting of three or less patients

What Information is Required to Complete a Submission?

Abstract Organizer: This role should be selected if you are an individual submitting the abstract on behalf of the Presenting Author and Co-Authors. Please note, this role is not an author of the abstract. Any name assigned this role will not be published or listed anywhere as an author of the abstract. During the submission process, select this role on the "People Associated with this Abstract" page.

  • Example:  Mr. Smith works for company X and needs to submit multiple abstracts on behalf of Dr. Jones; et al. Mr. Smith completes the abstract submission form and reaches the "People Associated with this Abstract" page. Since Mr. Smith is not the Presenting Author or a Co-Author, he will need to change his role to “Abstract Organizer.” After that is complete, Mr. Smith can then add the Presenting Author and each Co-Author associated with the abstract. As an "Abstract Organizer," Mr. Smith's name will not be listed as an author in meeting materials or when the abstract is published in the journal.

Presenting Author: The Presenting Author is the person who will present the accepted abstract at the Annual Meeting. All correspondence, including acceptance letters, will be sent via email to the Presenting Author.

In accordance with ACCME’s Standards for Commercial Support, the Presenting Author of an accepted abstract cannot be employed by an ACCME defined commercial interest. 

Co-Authors: Each abstract can have a maximum of 25 authors. Full names with credentials, contact information, city, and state or country must be included for all authors. After successful submission of the abstract, all Co-Authors will receive an email notification about the abstract submission. They will also receive an email to complete a required disclosure of conflict of interest form. It is imperative that email addresses for all authors are correct.

Title: The title will be published in meeting materials. As an example, a properly formatted title would read: "Programming Optimization Strategies for Burst May Improve Outcomes," not "Programming optimization strategies for burst may improve outcomes."

Abstract Body: This includes an Introduction, Methods, Results, and Conclusion.

Length: Should not exceed 400 words.

Figures: Charts, graphs, or images can be submitted.

Additional Information: You will need to provide at least one keyword that describes your abstract.

Disclosure of Conflict of Interest: The Abstract Submitter, Presenting Author, and all Co-Authors of the submitted abstract are required to complete the disclosure of conflict of interest form, as well as an agreement with the Terms and Conditions.

CME Requirements: Abstracts accepted for the 2020 NANS Annual Meeting cannot contain advertising, logos, trade names, or a product-group message. To ensure all scientific content is free from commercial bias, please include generic names or terms in your abstract content. If the abstract includes trade names, names from several companies should be used to present all available treatment options.

Review Work: The Presenting Author and abstract information will be published exactly as submitted, without exception. Please review submissions carefully for typographical errors.

Abstract submitters may make corrections to abstracts until July 31, 2019, at 12:59 pm (CDT). Data for abstracts cannot be changed after the abstract submission site has closed.

A confirmation letter will be sent after successful submission of the abstract.

Expenses: All presenters, including those who are only accepted for an e-poster, are responsible for all expenses associated with attending the annual meeting, including meeting registration, travel, housing, e-poster administrative fees, and paper poster printing.

Can I Edit my Submission?

Abstract Submitters may make corrections to abstracts until July 31, 2019, at 12:59 pm (CDT). Edits would include changing the title, adding or deleting authors, or changing the abstract body. Data for abstracts cannot be changed after the abstract submission site has closed. Once the review process begins no changes to the submissions are allowed – no exceptions. Please note that any typographical or spelling errors, improperly formatted titles, etc., will NOT be edited by anyone at the NANS office. It is the responsibility of the Submitter to review and verify all work submitted.

Can I Submit Charts, Graphs or Images with the Abstract Submission?

Yes, if you have any charts, graphs, or images associated with your abstract, please upload them as .jpg, .gif, or .png file formats in the abstract submission form.

Accessing an Abstract after the NANS Abstract Submission Site is Closed

After the submission site is closed, only Abstract Submitters are able to log in to the submission site and see a “read-only” version of the abstract submission. It is highly encouraged to print or save a copy of your abstract submission before the submission site closes.

  • Login to the abstract submission site using your NANS username and password.
  • Click on the navigation tab called, "My Abstracts."
  • You will see the abstract(s) you submitted.
  • In the table under the column called, "Actions," select the icon that looks like a notepad to see your abstract submission proof.
  • If you would like to print or save a copy of the proof, click on the "print this page for your records" at the top of the submission proof page.

​How Will the Abstract Be Available to Meeting Attendees?

All accepted abstracts must submit an electronic poster (e-poster) of their abstract. All e-posters will be available on the NANS Annual Meeting App and monitors throughout the meeting. They will be published exactly as they are submitted, with no exceptions. Please proofread your abstract before it is submitted to avoid errors.

What is the Review Process?

Abstracts submitted for the 2020 NANS Annual Meeting will go through a blind review process by an independent scientific review committee and scored on scientific merit, originality, and relevance to the field of neuromodulation. Although scientific data is important, the quality of the abstract is the primary determinant for acceptance by the NANS Scientific Program Committee. The Scientific Program Committee has final discretion regarding abstract presentation format.

Registration/Attendance Requirement

The Presenting Author of an Oral Presentation, Paper Poster Presentation, or an E-poster must register to attend the 2020 NANS Annual Meeting by Friday, December 13, 2019, for any accepted abstract to remain in the program. If the Presenting Author does not register by this date, all accepted abstracts by the Presenting Author will be declined. If not able to assume the responsibilities of Presenting Author, a Change of Presenting Author Form must be completed and submitted by Friday, November 29, 2019.

Change the Presenting Author for an Abstract

If the Presenting Author is not able to attend the meeting, a Change of Presenting Author Form must be completed and submitted. Please forward the completed form to LDeSchaaf@neuromodulation.org. No change will be made without receipt of the completed form, including updated disclosure information. Deadline to for submitting Change of Presenting Author Forms: Friday, November 29, 2019.   

After the change, all correspondence will then be addressed and sent to the new Presenting Author.

Travel Arrangements and Expenses

The Presenting Authors for all accepted abstracts (oral presentation, paper poster presentation, and electronic poster) are responsible for all expenses associated with attending the annual meeting, including:

  • Meeting Registration
  • Travel
  • Housing
  • E-poster Administrative Fees
  • Paper Poster Printing

Important Dates for the 2020 NANS Annual Meeting Abstract Submission Site

  • Submission Site Opens: March 22, 2019
  • Submission Site Closes: Wednesday, July 31, 2019, at 1:00 pm (CDT).
  • Abstract Acceptances: Emails will be sent in early October 2019 to each submission's Presenting Author.
  • Deadline for Change of Presenting Author Form: Friday, November 29, 2019.
  • Deadline for Presenting Author to Complete Registration: Friday, December 13, 2019. The Presenting Authors for oral, paper and electronic posters must be registered by this date.
  • Deadline for Oral Presentation Submission to NANS: Thursday, January 9, 2020.
  • Deadline for E-poster Poster Submission: Thursday, January 9, 2020, at 11:59 pm (CDT). Late submissions will not be accepted. There are no exceptions.

If you have any other questions, please do not hesitate to contact our office by calling (847) 375-4714 or by emailing info@neuromodulation.org.

Need to Claim Credit for the 2019 Meeting?

Visit the 2019 Annual Meeting website to claim CME or general attendance.

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