North American Neuromodulation Society
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The Science Behind Successful Outcomes

Abstract Submission Guidelines

Submission Period

March 14-July 30, 2018. The submission portal closes at 1:00 pm CST on Monday, July 30, 2018.

How do I submit an abstract?

NANS Members: You can log in to the abstract submission site using your NANS username and password.

Non-Members: If you have previously submitted an abstract, you may already have a username and password. If you cannot remember your username and password, please contact Member Services at (847) 375-4714 or info@neuromodulation.org for assistance in obtaining your credentials. For registration purposes, it is critical that you do not create a duplicate membership record.

If you are not a member and/or have not used the abstract submission site before, you can register to create an account.

Submit an Abstract

When is the submission deadline?

Monday, July 30, 2018, at 1:00 pm CST.

What are the presentation formats?

  • Oral Presentation: The highest-ranked abstracts will be selected for an oral presentation in one of our Thematic Oral Abstract Sessions or Concurrent Sessions. These sessions take place during the meeting on Friday, January 18, 2019, and Saturday, January 19, 2019.
  • Paper Poster: Abstracts accepted for a printed paper poster will be displayed for viewing on individually assigned poster boards. Authors shall present their work during the interactive poster session that will take place on Friday evening of the meeting.
  • Oral Presentation & Paper Poster: If you would like to have an oral presentation, but would like to create a paper poster presentation in the event that your abstract is NOT selected for an oral presentation.

Please note: All accepted abstracts will be required to submit an electronic poster version of their abstract. There will not be a moderated session or physical presentations of these electronic posters. The electronic posters are available during the entirety of the NANS Annual Meeting and will be available on monitors throughout the meeting and the NANS Annual Meeting App. They will be uploaded to the meeting web page and published electronically in the society's journal, Neuromodulation: Technology at the Neural Interface, following the meeting. Additional information will be sent with abstract acceptance letters.

What information is required to complete a submission?

Abstract Organizer: This role should be selected if you are an individual submitting the abstract on behalf of the Presenting Author and Co-Authors. This role can be selected on the "People Associated with this Abstract" page during the submission process.

  • Example: Mr. Smith works for company X and needs to submit multiple abstracts on behalf of Dr. Jones, et. al. Mr. Smith submits the abstract content. When he reaches the "People Associated with this Abstract," page, Mr. Smith will need to change his role to "Abstract Organizer." After that is complete, Mr. Smith can then add the Presenting Author and each Co-Author associated with the abstract.

Presenting Author: The Presenting Author is the person who will present the accepted abstract at the Annual Meeting. All correspondence, including acceptance letters, will be sent via email to the Presenting Author. Presenting Authors are responsible for the electronic poster submission costs and printing costs for paper posters.

  • Employees of an ACCME defined commercial interest cannot be the Presenting Author during CME sessions. All oral abstract presentations will be during CME sessions.

Co-Authors: A maximum of 25 authors is allowed for each abstract. Full names with credentials, contact information, city, and state or country must be included for all authors. After successful submission of the abstract, all Co-Authors will receive an email notification about the abstract submission and will be asked to complete a disclosure form.

Title: The title will be published in the final meeting program. As an example, a properly formatted title would read: "Programming Optimization Strategies for Burst May Improve Outcomes," not "Programming optimization strategies for burst may improve outcomes."

Abstract Body: This includes an Introduction, Methods, Results, and Conclusion.

Length: Should not exceed 400 words.

Category: Categories include scientific abstracts and medically challenging cases.

Figures: Charts, graphs, or images can be submitted.

Presentation Preferences: Please select whether the preferred format is an oral presentation, a paper poster, or select the "oral presentation & paper poster" option if you would like to have an oral presentation, but would like to create a paper poster presentation in the event that your abstract is NOT selected for an oral presentation.
Note: The assigned format is at the discretion of the Scientific Program Committee.

Additional Information: This includes providing three keywords that describe your abstract and whether or not the abstract has been previously presented at another meeting.

Disclosure: A disclosure form will be required for the Presenting Author and all Co-Authors of the submitted abstract, as well as agreement with the Terms & Conditions.

CME Requirements: Abstracts accepted for the 2019 NANS Annual Meeting cannot contain advertising, logos, trade names, or a product-group message. To ensure all scientific content is free from commercial bias, please include generic names or terms in your abstract content. If the abstract includes trade names, names from several companies should be used to present all available treatment options.

  • Employees of commercial interest: Individuals with this type of financial relationship cannot present in CME sessions if the top of their presentation relates to the business lines or products of their employer, except when teaching about the scientific or discovery process itself or reporting research results at a basic-science, non-clinical level.

Review Work: The Presenting Author and abstract information will be published exactly as submitted without exception. Please review submissions carefully for typographical errors.

Submit: A confirmation letter will be sent after successful submission of the abstract.

Can I edit my submission?

Yes, you may make any edits until the submission deadline on Monday, July 30, 2018, at 1:00 pm CST. Edits would include changing the title, adding or deleting authors, or changing the abstract body. Once the review process begins no changes to the submissions are allowed - no exceptions. Please note that any typographical or spelling errors, improperly formatted titles, etc., will NOT be edited by anyone at the NANS Office. It is responsibility of the submitter to review and verify all work submitted.

Can I submit charts, graphs, or images with the abstract submission?

Yes, if you have any charts, graphs, or images associated with your abstract, please upload them as a jpeg or PDF file in the abstract submission form.

Can I view my abstract after the submission site closes?

Yes, after the submission site closes, you still have access to view your submitted abstract. All electronic posters will be available on the NANS Annual Meeting App and monitors throughout the meeting. They will be published exactly as they are submitted, with no exceptions. Please proofread your abstract before it is submitted to avoid errors.

What is the review process?

Abstracts submitted for the 2019 NANS Annual Meeting are blindly reviewed by an independent scientific review committee and scored on scientific merit, originality, and the relevancy to the field of neuromodulation. Although scientific data is important, the quality of the abstract is the primary determinant for the acceptance by the NANS Scientific Program Committee. The Scientific Program Committee has final discretion regarding abstract presentation format.

How do I change the presenting author for an abstract?

Please complete the Change of Presenting Author Form. Then, forward the completed form to ltalan@neuromodulation.org. No change will be made without receipt of the completed form, including updated disclosure information. Deadline for submitting Change of Presenting Author Forms: Friday, November 30, 2018. After the change, all correspondence will then be addressed and sent to the new Presenting Author.

Registration/Attendance Requirement

As Presenting Author, if your abstract is accepted as an oral presentation, paper poster, or an electronic poster, you must register and attend the 2019 NANS Annual Meeting. Registration must be completed by Friday, December 7, 2018. If the Presenting Author does not register by this date, all accepted abstracts by the Presenting Author will be declined. If not able to assume responsibilities of Presenting Author, a Change of Presenting Author Form must be completed by Friday, November 30, 2018, and submitted before the name change can be completed.

Travel Arrangements and Expenses

The Presenting Authors for all accepted abstracts (oral abstract presentation, paper poster presentation, and electronic poster) are responsible for all travel arrangements and expenses associated with attending the Annual Meeting:

  • Meeting Registration
  • Travel
  • Housing
  • Electronic Poster Administrative Fees
  • Paper Poster Printing

Important Dates for the 2019 NANS Annual Meeting Abstract Center

  • Submission Site Opens: March 14, 2018
  • Submission Site Closes: Monday, July 30, 2018 at 1:00 pm CST
  • Abstract Acceptances: Emails will be sent in early October 2018 to each submission's Presenting Author.
  • Deadline for Change of Presenting Author Form: Friday, November 30, 2018
  • Deadline for Presenting Author to Complete Registration: Friday, December 7, 2018. The Presenting Authors for oral, paper, and electronic posters must be registered by this date.
  • Deadline for Oral Presentation Submission to NANS: Thursday, January 3, 2019, at 11:59 pm CST.
  • Deadline for Electronic Poster Submission: Thursday, January 3, 2019, at 11:59 pm CST. Late submissions will not be accepted. There are no exceptions.

 

If you have any other questions after reading this page, please do not hesitate to contact our office by calling (847) 375-4714 or by emailing us at info@neuromodulation.org.

Looking For More Events?

Attend the 2018 Joint NYC Neuromodulation and NANS Summer Series Conference, August 23–26, 2018

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